Help centre
How can we help?Gragak Business guides.
Short steps for every task in the Gragak Business dashboard, grouped by your role in the business.
Getting started
Your business's first steps in Gragak Business
Your first 10 minutes in the Gragak Business dashboardWhat the dashboard is, who uses it, and how to find your way around for your role.Getting started, 4 minImport vehicles and drivers from ExcelAdd your whole fleet in one go instead of one vehicle at a time.Getting started, 5 minInvite your supervisor, accountant and driversHow to add your team with the right roles, and your plan's limits.Getting started, 3 min
Owner
Decisions, the subscription and the full picture
The Yard and the DeskHow to see what needs your decision today, in a minute.Owner, 3 minApprove reimbursement requestsThe driver paid out of pocket: the owner approves, the accountant pays.Owner, 2 minSubscription, invoices and plan limitsYour plan and what you pay, usage, add-ons and VAT invoices.Owner, 3 minWhen to sell a vehicle, and buy or leaseTools that help you decide: keep the vehicle, sell it, or lease a replacement.Owner, 3 min
Fleet supervisor
In the field: vehicles and drivers, every day
Approve drivers' expensesReview each expense with its receipt, then approve or reject it.Fleet supervisor, 2 minPhoto handover and returnA record for every handover: odometer, fuel, 4 photos and damage. It settles any dispute later.Fleet supervisor, 3 minRecord a fine and link it to the driverEnter the time of the fine, and the system knows who had the vehicle.Fleet supervisor, 2 minDaily check and breakdown reportsThe driver checks before driving, and any issue becomes a report you follow until it's fixed.Fleet supervisor, 3 minMaintenance calendarSpread workshop dates so too many vehicles aren't off the road in the same week.Fleet supervisor, 2 minDriver performanceA score out of 100 for each driver, useful for rewards and warnings.Fleet supervisor, 2 min
Accountant
Matching, VAT, exports and month close
Fuel card statement matchingMatch fuel card transactions with drivers' entries, and spot the differences.Accountant, 4 minVAT and invoice QR checkRecoverable input VAT, invoices that need a review, and duplicates.Accountant, 3 minExport to accounting softwareReady journal entries for Qoyod, Daftra, Zoho Books or Odoo.Accountant, 3 minMonth close6 checks, then close the month and lock its numbers.Accountant, 3 min
Driver
The driver app (coming soon)
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